APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the June 16, 2015 (Monthly Work Session) and June 16, 2015 (Regular Board Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board July 21, 2015 (Regular).pdf
Attachment: Board July 21, 2015 (Addendum 1).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Assignment Appeal Board in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: SB Reassignment Agenda 7.21.15.pdf

AGREEMENTS/CONTRACTS

9. APPROVAL OF CONTRACT FOR EDUCATIONAL SERVICES BETWEEN CHILDREN FIRST, INC., AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This is a continuation of a contract with Children First, Inc., and the School Board of Sarasota County, Florida, for students ages 3-5.  Children First has a history of quality intervention programs with the Pre-K population.  Funding is FTE generated.

Recommendation
That the Contract for educational services between Children First, Inc., and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Children First 15-16.pdf

10. APPROVAL OF CONTRACT FOR EDUCATIONAL SERVICES BETWEEN COMMUNITY HAVEN FOR ADULTS AND CHILDREN WITH DISABILITIES, INC., D/B/A SELBY PRESCHOOL

Description
This is a continuation of a contract between Community Haven For Adults And Children With Disabilities, Inc., D/B/A Selby Preschool and the School Board of Sarasota County, Florida, for students ages 3-5.  Selby Preschool has been able to implement quality early childhood intervention programs with the Pre-K population.  Funding is FTE generated.

Recommendation
That the Contract for educational services between Community Haven For Adults And Children With Disabilities, Inc., D/B/A Selby Preschool and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Community Haven-Selby15-16.pdf

11. APPROVAL OF CONTRACT FOR EDUCATIONAL SERVICES BETWEEN EASTER SEALS SOUTHWEST FLORIDA, INC., D/B/A THE LILY SCHOOL FOR CHILD DEVELOPMENT AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This Contract for educational services between Easter Seals Southwest Florida, Inc., D/B/A The Lily School For Child Development and the School Board of Sarasota County, Florida, will provide high quality education and developmental therapies for special needs children and will afford them the opportunity to be in an inclusive environment with typically developing children.

Recommendation
That the Contract for educational services between Easter Seals Southwest Florida, Inc., D/B/A The Lily School For Child Development and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Easter Seals The Lily School 15-16.pdf

12. APPROVAL OF CONTRACT FOR EDUCATIONAL SERVICES BETWEEN THE FLORIDA CENTER FOR EARLY CHILDHOOD, INC., AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This is a continuation of an agreement between the Florida Center for Early Childhood, Inc., and the School Board of Sarasota County, Florida, for ESE students ages 3-5.  The Florida Center for Early Childhood, Inc., has quality intervention programs with the Pre-K population.  Funding is FTE generated.

Recommendation
That the Contract for educational services between the Florida Center for Early Childhood, Inc., and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Florida Center15-16.pdf

13. APPROVAL OF AGREEMENT FOR EDUCATIONAL SERVICES BETWEEN PINNACLE ACADEMY, INC., AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Pinnacle Academy is a private school focusing on students with very specialized needs in the areas of autism and pervasive developmental delays.  The agreement will provide a percentage of FTE funding to support the educational program for selected students in need of these very specialized services.

Recommendation
That the Agreement for educational services between Pinnacle Academy, Inc., and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: PinnacleAcademy 15-16.pdf

14. APPROVAL OF AFFILIATION AGREEMENT BETWEEN SARASOTA EQUINE ASSOCIATES, INC., AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The School Board offers to enrolled students a Veterinary Assisting program and Sarasota Equine Associates, Inc., manages a veterinary/animal care facility.  The School Board desires to provide to its students a clinical learning experience through the application of knowledge and clinical skills in a veterinary/animal care facility and Sarasota Equine Associates, Inc., has agreed to make its facility available to School Board for such purposes.


Recommendation
That the Affiliation Agreement between Sarasota Equine Associates, Inc., and the School Board of Sarasota County, Florida, be approved as presented.


Attachment: Sarasota Equine Assoc Agreement 2015-18.pdf

15. APPROVAL OF AGREEMENT FOR SERVICES BY THE SCHOOL BOARD OF SEMINOLE COUNTY, FLORIDA, FOR TITLE I SUPPORT AND TECHNICAL ASSISTANCE

Description
This agreement details the relationship and responsibilities between the School Board of Seminole County, FL, and the School Board of Sarasota County, FL, for support and technical assistance regarding Title I and other ESEA programs.

Recommendation
That the School Board of Sarasota County approve the agreement for services by the Seminole County School Board for Title I support and technical assistance as presented.

Attachment: Seminole Co SB-ECTAC 2015-16.pdf

16. APPROVAL OF THE AGREEMENT BETWEEN BIG BROTHERS BIG SISTERS OF THE SUN COAST, INC., AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This agreement between Big Brothers Big Sisters of the Sun Coast, Inc., and the School Board of Sarasota County delineates the shared responsibilities regarding school based mentoring services provided to at-risk youth by the Mentor Managers (job description attached) who will provide specific services to students enrolled in Sarasota County high schools.

Recommendation
That the agreement between Big Brothers Big Sisters of the Sun Coast, Inc., and the School Board of Sarasota County, Florida, to provide mentor management services be approved as presented.

Attachment: BBBS Mentor Managers 2015-2016.pdf

17. APPROVAL OF CONTRACT FOR EDUCATIONAL SERVICES BETWEEN CARLTON PALMS EDUCATION CENTER, INC., AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

Carlton Palms Educational Center, Inc., is a residential treatment center that provides services for severely disabled students.  Sarasota County currently has a student being served at Carlton Palms with non-educational costs being provided through other sources.  This contract will provide a percentage of FTE to support the educational component of the program for this student.

Recommendation
That the Contract for educational services between Carlton Palms Educational Center, Inc., and the School Board of Sarasota County, Florida, in an amount not to exceed $14,259.53, be approved as presented.

Attachment: CarltonPalms2015-16.pdf

18. APPROVAL OF AGREEMENT FOR USE OF BUILDING AND/OR GROUNDS BETWEEN SARASOTA AGRICULTURAL FARMERS MARKET, INC., AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The School Board of Sarasota County, Florida, wishes to allow reasonable access and use of its buildings and grounds when such use is not in conflict with the School Board's primary educational goals and Sarasota Agricultural Farmers Market, Inc., a Florida non-profit corporation, wishes to use certain portions of the building/grounds of the Suncoast Technical College for the purpose of conducting a Farmers' Market on Saturday mornings for the period from July 22, 2015, through June 30, 2016, during the hours of 7:30 a.m. to 1:00 p.m.


Recommendation
That the Agreement for Use of Building and/or Grounds between Agricultural Farmers Market, Inc., and the School Board of Sarasota County, Florida, be approved as presented.


Attachment: Farmers' Market Use Agreement 2015 Final.pdf

19. APPROVAL OF AGREEMENT FOR PARENT ENGAGEMENT, INVOLVEMENT AND CONNECTIONS WITH SCHOOLS BETWEEN THE COMMUNITY FOUNDATION OF SARASOTA COUNTY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

The Community Foundation of Sarasota County will plan and deliver opportunities that support both parents and students with their educational goals.

Recommendation
That the agreement between the Community Foundation and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Community Foundation of Sarasota County 2015-2016.pdf

20. APPROVAL OF THE CONTRACT BETWEEN CHILDREN FIRST, INC., AND THE SCHOOL BOARD OF SARASOTA COUNTY

Description
This contract creates a mechanism to provide Early Head Start services for children and families in the area of early childhood education, family partnerships, health, mental health, nutrition, and parent involvement.  Both agencies will use specified resources to provide a comprehensive program for all children and families enrolled in the program.  Services will be provided at the North County Cyesis Program and the Cyesis Program at North Port High School (55 total Early Head Start slots: North Port; Riverview).

Recommendation
That the Contract between Children First, Inc., and the School Board of Sarasota County, be approved as presented.

Attachment: CF CYESIS-Early Head Start 15-16.pdf

21. APPROVAL OF AGREEMENT BETWEEN YOUNG MEN'S CHRISTIAN ASSOCIATIONS, INC. (YMCA-TRIAD PROGRAM) AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

This agreement outlines the relationship and responsibilities shared between by the Sarasota Family Young Men's Christian Associations, Inc. (YMCA-Triad Program) and the School Board of Sarasota County, Florida, for the TRIAD program which provides programs of education, training, and related services for students in grades 6-12 assigned to the alternative school program, YMCA-TRIAD.

Recommendation
That the agreement between the Sarasota Family Young Men's Christian Associations, Inc. (YMCA-Triad Program) and the School Board of Sarasota County, Florida, approve the agreement for the Sarasota Family YMCA to provide alternative school programs at TRIAD be approved as presented.

Attachment: Triad 15-16.pdf

22. APPROVAL OF MEMORANDUM OF UNDERSTANDING BETWEEN ALL FAITHS FOOD BANK, INC., AND THE SCHOOL BOARD OF SARASOTA COUNTY

Description
This MOU delineates the roles of AFFB and SCSD Food and Nutrition Services in the implementation of the 2015 Campaign against Summer Hunger in Sarasota and Desoto counties.

Recommendation
That the School Board of Sarasota County approve the MOU with All Faiths Food Bank as presented.

Attachment: All Faiths Food Bank 2015.pdf

GRANTS

23. APPROVAL OF THE TUTTLE FITNESS CENTER GRANT PROPOSAL TO THE NATIONAL FOUNDATION FOR GOVERNORS' FITNESS COUNCILS FOR TUTTLE ELEMENTARY SCHOOL

Description
COMPETITIVE: If awarded, the funder will provide $100,000 worth of equipment and installation services to create a new Tuttle Fitness Center at Tuttle Elementary School to improve physical fitness of students, parents, staff and volunteers who are part of the Tuttle Elementary community.

Recommendation
That the Tuttle Fitness Center grant proposal be approved.

Attachment: Tuttle Fitness Center.pdf

24. APPROVAL OF THE 21ST CENTURY CLASSROOMS INITIATIVE - SOUTH COUNTY GRANT APPLICATION TO THE GULF COAST COMMUNITY FOUNDATION

Description
NON-COMPETITIVE: Grant funds of $648,000 will fund 24 English language arts (ELA) and social studies classrooms in southern Sarasota County middle schools, creating 21st Century Classrooms.

Recommendation

That the 21st Century Classrooms Initiative - South County grant application be approved.

Attachment: Gulf Coast 21st Century Classr - South.pdf

25. APPROVAL OF THE MIDDLE SCHOOL EXCELLENCE GRANT APPLICATION TO THE EDUCATION FOUNDATION OF SARASOTA COUNTY FOR DISTRICT MIDDLE SCHOOLS

Description

NON-COMPETITIVE:  Grant funds of $235,000 will support college and career readiness for all students by providing two district-level program specialist who will develop and provide training to math and science teachers focused on implementation of state and national standards and the iEngage lesson design. 

Recommendation
That the Middle School Excellence grant proposal be approved.

Attachment: Middle Sch Excellence.pdf

26. APPROVAL OF THE MIDDLE SCHOOL EXCELLENCE INITIATIVE GRANT APPLICATION TO THE EDUCATION FOUNDATION OF SARASOTA COUNTY FOR DISTRICT MIDDLE SCHOOLS

Description
NON-COMPETITIVE: Grant funds of $19,350 will provide professional learning opportunities for teachers and will assist with development of college-and career-bound resources.

Recommendation
That the Middle School Excellence Initiative grant application be approved.

Attachment: Middle Sch Exc - Ed Fdn.pdf

27. APPROVAL OF THE STEMSMART TECHACTIVE CLASSROOMS GRANT APPLICATION TO THE GULF COAST COMMUNITY FOUNDATION FOR DISTRICT MIDDLE SCHOOLS

Description
NON-COMPETITIVE: Grant funds of $700,000 will be used to create 28 TechActive middle school science and math classrooms.

Recommendation
That the STEMsmart TechActive Classrooms grant application be approved.

Attachment: Gulf Coast STEMsmart.pdf

28. APPROVAL OF THE PLANETARIUM VISIT: AMONG THE STARS GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR ALTA VISTA ELEMENTARY SCHOOL

Description
NON-COMPETITIVE: Grant funds of $2,613 will allow Alta Vista Elementary students participating in the Eagle Academy summer program to visit the Riverview High School Planetarium and Aquadome to learn about the solar system, stars and the galaxy.

Recommendation
That the Planetarium Visit: Among the Stars grant application be approved.

Attachment: Planetarium.pdf

29. APPROVAL OF GRANT FUNDING FROM GULF COAST COMMUNITY FOUNDATION, THE CHARLES AND MARGERY BARANICK FOUNDATION, AND KEITH AND LINDA MONDA FOR READING RECOVERY PROGRAM AT THREE ELEMENTARY SCHOOLS

Description
NON-COMPETITIVE: Grant funds of $254,581 will allow a Reading Recovery Teacher Leader to be hired and trained with Ohio State University.  It will also provide for six teachers at three elementary schools (Atwater, Cranberry, Tuttle) to provide Reading Recovery remediation to first graders.

Recommendation
That the grant funding for the Reading Recovery Program be approved as presented.

Attachment: reading grant.pdf

FIELD TRIPS

30. APPROVAL OF RIVERVIEW HIGH SCHOOL'S KILTIE BAND FIELD TRIP TO PHILADELPHIA, PENNSYLVANIA TO ATTEND THE THANKSGIVING DAY PARADE , VISIT WASHINGTON, D.C. AND NEW YORK CITY, NEW YORK, FROM NOVEMBER 24 THROUGH NOVEMBER 28, 2015

Description

Students will have the opportunity to meet, observe, hear and watch other bands from around the United States, attend musical performances in New York City and visit historical sites in Washington, D.C.

Recommendation
That the field trip for Riverview High School's Kiltie Band to attend the Thanksgiving Day Parade in Philadelphia, Pennsylvania, visit Washington, D.C. and New York City, New York, from November 24 through November 28, 2015, be approved as presented.

MATERIALS MANAGEMENT

31. APPROVAL TO AWARD BID #16-0144 FOR FOOD SERVICE EQUIPMENT REPAIR PARTS

Description
Bids to provide 'Food Service Equipment Repair Parts' were received from five vendors on June 16, 2015.  The bids of GCS Services, Inc., dba Ecolab Equipment Care and Whaley Parts & Supply and were the best low bids meeting the advertised specifications.  Reasons for not selecting the apparent low bid are included with the bid tabulation.  This bid is for a period of one year with an option to renew for two additional one-year periods.  The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation
That the bids of GCS Services, Inc., dba Ecolab Equipment Care, and Whaley Parts & Supply for 'Food Service Equipment Repair Parts' in an amount not to exceed $100,000.00, be approved as presented.

Attachment: FSEquipRprPts#16-0144Rec.pdf

32. APPROVAL TO AWARD BID #16-0088 FOR LIQUID PROPANE GAS SERVICE

Description
Bids to provide 'Liquid Propane Gas Service' were received from two vendors on June 30, 2015.  The bid of AmeriGas Propane was the best low bid meeting the advertised specifications.  This bid is for a period of three years with an option to renew for two additional one-year periods.  The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation

That the bid of AmeriGas Propane for 'Liquid Propane Gas Service' in an amount not to exceed $225,000.00 for a three-year period, be approved as presented.

Attachment: LPGas16-0088Rec.pdf

33. APPROVAL TO AWARD BID #16-0338 FOR BATTERIES

Description
Bids to provide 'Batteries' were received from six vendors on June 25, 2015.  The bids of Batteries by Fisher, Inc., Batteries Plus Bulbs, Gem Supply Company, Inc., and Glades Parts Company dba Original Equipment Company were the best low bids meeting the advertised specifications.  Reasons for not selecting the apparent low bid are included with the bid tabulation.  This bid is for a period of one year with an option to renew for two additional one-year periods.  The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department and the Network Services Department.

Recommendation
That the bids of Batteries by Fisher, Inc., Batteries Plus Bulbs, Gem Supply Company, Inc.,  and Glades Parts Company dba Original Equipment Company for 'Batteries' in an amount not to exceed $125,000.00, be approved as presented.

Attachment: Batteries16-0338Rec.pdf

CONSTRUCTION

34. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE NORTH PORT HIGH SCHOOL BAND TOWER PROJECT

Description
All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been audited and are enclosed herein in Final Change Order #2 for approval.  The Director of Construction Services Department has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted and the final payment to contractor be approved as presented.

Attachment: BAIenc7-21-2015_ProjCompl+FinalConPymt-CO2-NPHSBandTower.pdf

35. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE PINE VIEW SCHOOL HVAC AND RENOVATION PROJECT FOR PRE-CONSTRUCTION

Description
All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed in Contractor's Final Application Payment #4 dated 3/25/2015.  The Director of Construction Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: BAIenc7-21-2015_ProjCompl+FinalConPymt-PayApp4-FINAL-PineViewPrecon.pdf

36. APPROVAL OF UPDATE #3 TO THE 2015 ANNUAL CERTIFICATION OF PROFESSIONALS FOR CONSTRUCTION RELATED SERVICES

Description
The recommended professionals have submitted request for annual certification by the School Board to provide professional construction related services for Sarasota County School Board projects.  These submissions are in accordance with School Board Policy #7.71.  The initial list was Board approved on 1/6/2015 (Item #28).  The newly added firms are identified in the enclosure at the end of the initial listing.  Upon Board approval, the pertinent date from these submissions will be incorporated to the existing list.

Recommendation
That Update #3 to the 2015 Annual Certification of Professionals for Construction Related Services be approved as presented.

Attachment: BAIenc7-21-2015 _Update3_2015QPAnnualCertList2.pdf

37. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)

Description

The Construction Services' Change Orders are summarized on the enclosure for ease of review.  These change orders total an increase of $7,824,930.50 in gross contract dollars.

Included in these change orders are ($742,440.69) credits of Direct Material Purchases; the corresponding Direct Material Purchase Orders of ($701,363.62) result a net of $41,077.07 in sales tax savings.

Recommendation
That the Construction Services' Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc7-21-2015_CSD-COs.pdf

FINANCE

38. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS ENDING MAY 31, 2015

Description
The Superintendent's Financial Statements for the month ending May 31, 2015, does not reflect any unexpected trends for the fourth quarter of the 2014-2015 fiscal year.  Expenditures are anticipated to exceed revenues at year end in the General Fund because of use of the unassigned fund balance included in the adopted budget and the holdback of state revenues.      

Recommendation
That the Board approves the Superintendent's Financial Statements for the month ending May 31, 2015, as presented. 

Attachment: May 2015 Supt Report.pdf
Attachment: May 2015 Budget Supers.pdf

JOB DESCRIPTIONS

39. APPROVAL OF REVISED JOB DESCRIPTION FOR STATISTICAL DATA ANALYST

Description
The revised job description for Statistical Data Analyst is being presented to the School Board for approval.

Recommendation
That the School Board approve the revised job description for Statistical Data Analyst as presented.

Attachment: Job 384 - Statistical Data Analyst.pdf

40. APPROVAL OF REVISED JOB DESCRIPTION FOR TESTING AND DATA ANALYST

Description
The revised job description for Testing and Data Analyst is being presented to the School Board for approval.

Recommendation
That the School Board approve the job description for Testing and Data Analyst as presented.

Attachment: Job 390 - Testing and Data Analyst.pdf

SCHOOL BOARD RULES

41. APPROVAL OF REVISED SCHOOL BOARD POLICIES 4.111*, 4.30*, 5.14*, 6.531, 6.541* AND 7.53

Description
Policies 4.111* Physical Education, 4.30* Challenged Materials, 5.14* Homeless Students, 6.531 Deferred Retirement Option Program ("DROP"), 6.541* Annual/Vacation Leave, and 7.53 Expenditures for Fringe Benefits for Employees have been advertised and are ready for approval.

Recommendation
That the revised School Board Policies 4.111*, 4.30*, 5.14*, 6.531, 6.541* and 7.53 be approved as presented.

Attachment: Policy 4.111 Physical Education.pdf
Attachment: Policy 6.531 Deferred Retirement Option Program DROP.pdf
Attachment: Policy 6.541 Annual Vacation Leave.pdf
Attachment: Policy 7.53 Expenditures for Fringe Benefits for Employees.pdf
Attachment: Policy 4.30 Challenged Materials.pdf
Attachment: Policy 5.14 Homeless Students.pdf